Meetings and routines
The Tier 1 Meeting Agenda That Fits in 10 Minutes
A minute-by-minute tier 1 meeting agenda for a production cell: the order, the time budget, who talks, who stays quiet, and what to cut when it runs long.
Shift handover
Shift handover: what the next shift sees when it walks in
ShopBoard has no handover notes or sign-off. The next shift reads the board instead: the last shift's hours, every open issue on the cell and the day's SQDC. Stand at it together for five minutes.
Free forever: 1 department, 2 cells, 1 user · No card
Where shift handovers go wrong
It happens on the way out the door.
The outgoing lead has their coat on. You get two sentences and a shrug. The detail goes home with them.
The problem leaves with the person who saw it.
Nobody wrote down the chatter on the lathe at 1 PM. Second shift finds it at 4, after a bin of scrap.
You start the shift not knowing where you stand.
Was the last shift behind? By how much? If the hours live on a clipboard in the office, nobody checks.
What the board shows when the next shift walks in
The hours, with the running gap
The Hour × Hour card has plan and actual for every hour of the shift. An hour under 90% of plan turns red. The Cumulative Δ row says how far ahead or behind the shift is.
A chip for each shift
A manager sets up shifts in Settings > Shifts. On a cell with two or more, the Hour × Hour card shows a chip per shift. Click one to see that shift's hours and saved plan.
Every open issue on the cell
Each row shows the title and SQDC letter. It also shows the age in days and the level: Issue, 3C or A3. A ×N means it has come back. The cell wall shows the top four, A3s first.
Today's SQDC and the month behind it
Four cards show SQDC against target. The month calendar colors each day. Click a day on the desktop board to see its notes and the issues logged that day.
Earlier days, one click back
The ◀ ▶ arrows move the board a day at a time. The hours, SQDC cards and calendar follow. Open Issues always shows what's open now.
Scrap by shift
Every scrap entry records shift 1, 2 or 3. It starts on 1, so people need to pick theirs. Set the scrap log to Today and sort by Shift.
A five-minute handover at the board
Both leads stand at the board or the TV at the cell. The outgoing lead talks. The incoming lead asks.
Minute 1: the hours
Read the last few hours and the Cumulative Δ out loud. Where did it slip, and why? On a cell with two shifts set up, click the outgoing shift's chip first.
Minutes 2 and 3: the open issues
Go down the Open Issues list. Is it still happening? Who owns it, and by when? The card won't show an owner, so say it out loud. Bigger than a quick fix? A supervisor escalates it to a 3C with a countermeasure and a due date.
Minute 4: the letters
Check the day's SQDC cards and the calendar. Is every red letter on the issue list? If not, click the day on the desktop calendar and use + Log issue. A line worth passing on can go in that day's note on S, Q or D.
Minute 5: the first hour
The incoming lead says what they'll check first and when. Then the outgoing lead goes home.
What ShopBoard doesn't do at shift change
There is no handover feature. Here is the full list before you sign up.
- No handover notes, shift summary or sign-off. Nothing writes up the shift for you, the AI Lean Coach included.
- No "what changed since last shift" view. The board doesn't show who entered a number.
- Issues carry no owner and no shift, so the Open Issues card can't show either. Assignees and due dates live on the Actions list.
- SQDC is one entry per letter per day. Both shifts share it, note included.
- A night shift's hours sit under the day it started, so the morning shift steps back a day to see them.
- The board opens on the first shift in the list, not the one on now. Click a chip to switch.
Questions
Does ShopBoard have handover notes or a sign-off?
No. The closest thing is a one-line note on S, Q or D for the day. Both shifts share it. If your plant needs a signed handover, keep the paper sheet.
Can two shifts each track hour-by-hour on one cell?
Yes. A manager adds both shifts in Settings. Then each gets its own chip, hour columns and saved plan. Each shift's actuals are kept apart. A night shift works too, with its hours after midnight kept under the day it started.
Can we look back at yesterday on the TV?
Yes. On the cell wall, ◀ steps back a day. The hour-by-hour shows that day's plan and actuals, and past hours can still be corrected. A past date on the department wall shows End of day totals for plan, actual and Cumulative Δ. Those totals add every shift and cell together.
Can both shift leads log in on the Free plan?
No. Free is 1 department, 2 cells and 1 user. Starter allows 5 users. Professional has no user limit.
Read more
- Hour-by-hour
Hour-by-Hour Production Tracking: Why Most Plants Quit After a Month
Hour-by-hour tracking is one of the highest-leverage habits in daily management, and one of the first to get abandoned. Here's why, and what makes it stick.
- Problem solving
What Is a 3C Form? A Plain-English Guide for Shop Floors
3C stands for Concern, Cause, Countermeasure. Here's how the format actually works on a shop floor, and why most plants stop using it after a few weeks.
Run tomorrow's handover at the board.
Sample board on your first login. Your own cell in about 10 minutes.